B+R Architects (B+R) are committed to protecting your privacy, and take our responsibilities regarding the security of business contacts information very seriously. This policy explains how B+R uses any personal information that we collect about you, how you can instruct us if you prefer to limit the use of that information and procedures that we have in place to safeguard your privacy. We may change this policy from time to time by updating this page.

 

What information we collect

 

We do not gather any Personal Data from users of our website, through online forms. We store the following personal details of those who make contact with us: Name, position, telephone no., address, email.  This information is collected and stored on a secure database and is retained so that we can contact you easily. We cleanse our data on a 5 year cycle to ensure its accuracy.

 

Use of Personal Data

 

Any Personal Data relating to you will be retained and used by us in accordance with GDPR legislation and this Privacy Notice. We process your Personal Data only for specific and limited purposes. We ask only for data that is adequate, relevant and not excessive for those purposes. We may send you relevant updates about our business by email.

 

We keep your Personal Data only for as long as reasonably necessary for the purposes for which it was collected, such as:

 

• Internal record keeping to maintain project directories for all contracted projects or to comply with any applicable legal reporting or document retention requirements.

• To maintain B2B contact for future business development.

• To keep in touch with those who have specifically asked to have their details on our database for marketing purposes.

 

Security

 

Our servers and our databases are protected by industry standard security technology, such as industry standard firewalls and password protection. Our paper archives are secure and only accessible by a limited number of nominated staff members. Paperwork relating to live projects is stored on our office shelves and is archived as soon as possible (dictated by project consultants). Personal data kept in these files is kept to a minimum.

 

The employees who have access to Personal Data shall handle such data properly and in accordance with our security protocols and strict standards of confidentiality. Although we cannot guarantee against any loss, misuse, unauthorised disclosure, alteration or destruction of data, we try to prevent such unfortunate occurrences.

 

Data retention period

 

Project records

For project records we retain all data from initial contact with our clients through to the end of the limitation period, (6 or 12 years post contract/practical completion) and any limitation extension. For domestic clients, this could be 15 years.

 

Personal contact data

For general business development purposes, we retain personal contact data indefinitely.

 

Data access and corrections

Upon receipt of your written request and enough information to permit us to identify your Personal Data, we will disclose to you the Personal Data we hold about you. We will also correct, amend or delete any Personal Data that is inaccurate and notify any third party recipients of the necessary changes. If you wish to access or correct your Personal Data, please write to B+R Architects. 20 Shepherdess Walk, London, N1 8LN.

 

Controlling your personal information

 

You may choose to restrict the collection or use of your personal information.  You may do so by contacting us directly, or if we contact you with business updates, you may inform us that you no longer wish to receive this information by clicking the unsubscribe button included at the end of every direct email.

 

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

 

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please contact us.

 

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.